Overview
This tender invites service providers to offer aerial firefighting support and other disaster-related services in the Western Cape from 1 April 2027 to 31 March 2030. Services will be required mainly on a standby basis during high fire seasons and on an as-needed basis during low fire seasons. The contract operates on a 'call when needed' arrangement, meaning providers must be ready to respond promptly when requested. This is a critical service aimed at supporting local government efforts to manage and mitigate fire and disaster risks effectively.
Who should consider bidding
This tender is suitable for companies with experience in aerial firefighting or disaster management services, particularly those equipped to operate in the Western Cape region. Providers should have the necessary aircraft, trained personnel, and operational capacity to respond quickly during fire seasons. Established service providers with a proven track record in emergency response or firefighting support will be well-positioned to submit competitive bids.
Bid-readiness summary
- Briefing compulsory: Yes
- Electronic submission: No or not listed
- Two-envelope submission: No or not listed
- Supporting documents: 1
Mandatory requirements and checks
- Must attend the compulsory virtual briefing session on 21 July 2026 via Microsoft Teams.
- Provide aerial firefighting and disaster support services on a standby basis during high fire seasons.
- Be available to respond on an as-needed basis during low fire seasons.
- Service period from 1 April 2027 to 31 March 2030.
- Submit proposals by 11:00 on 14 August 2026 to the specified delivery address.
- Comply with all terms outlined in the bid documents, including point 4.2 of the Terms of Reference.
- Indicate intention to attend the compulsory briefing as required.
Briefing or site meeting
Date:
21 July 2026 at 11:00
Venue:
Microsoft Teams Platform - Online
Compulsory:
Yes
How to apply
Interested bidders should carefully review the full bid documents, including the '1 Bid Cover document-LG-01 2026-2027.pdf' provided. It is essential to register and attend the compulsory virtual briefing session on 21 July 2026 via Microsoft Teams, as no bids will be accepted from those who do not attend. Prepare your proposal in accordance with the requirements and submit it by 11:00 on 14 August 2026 to 80 St Georges Mall, Waldorf Building, Cape Town. Ensure all documentation is complete and complies with the Terms of Reference.
Supporting documents
-
1 Bid Cover document-LG-01 2026-2027.pdf PDFDownload
Contact details
Contact:
Chantel Johnson
Email:
Chantel.Johnson@westerncape.gov.za
Telephone:
021-483-4575
Common questions
Is attendance at the briefing session mandatory?
Yes, attendance at the compulsory virtual briefing on 21 July 2026 is mandatory. Proposals from bidders who do not attend will not be accepted.
Can proposals be submitted electronically?
No, electronic submissions are not allowed. Proposals must be delivered physically to the specified address before the closing time.
What is the duration of the contract?
The contract duration is from 1 April 2027 up to and including 31 March 2030.